116 Market Street, Lewisburg PA 17837 570-245-8518

Development/Operations Coordinator

POSITION STRUCTURE: Part-time 15-20 hours per week + additional commitment during summer season; work week hours/days can be flexible but need to be consistent

LOCATION: Lewisburg, PA; as well as on-site locations (Clinton/Centre County) during the residential field school

REPORTS TO:
Executive Director

APPLICATION DEADLINE
: Preference to applications received by January 1, 2019

START DATE:
Immediately

SALARY:
$15 per hour. Travel costs, other than regular commutes to the office, will be reimbursed.  Additional compensation for field school support weeks.

Click here to download printable version of job description.


Wildlife Leadership Academy Overview

The Wildlife Leadership Academy is a 501(c)(3) non-profit whose mission is to engage and empower high school age youth to become Conservation Ambassadors to ensure a sustained wildlife, fisheries and natural resource legacy for future generations. This Academy experience begins with our Conservation Ambassador training for high school students, which includes attending rigorous summer field schools taught by leading natural resource professionals that focus on wildlife/fisheries conservation, as well as leadership skills development. Equipped with knowledge and skills, through the next year, students serve as Conservation Ambassadors in their communities, giving back through education, service, media engagement, the creative arts and outdoor mentorship. As students grow with the Academy, they explore career possibilities via professional conferences and college visit days, gain work experience via our summer field schools, and engage in professional development through our Academy Alumni Network.

Position Summary

Reporting to the Executive Director, the Development/Operations Coordinator will be an integral part of the Academy team, providing essential administration for fundraising and development, accounting, field school administration and field school logistics. In addition to the duties below, the Development/Operations Coordinator will be expected to work on-site in a supporting role at a minimum of two field schools each summer which are residential programs lasting 6 days, 5 nights (click here for 2019 field school dates).  We are seeking an energetic, positive professional to join our team in educating and empowering the next generation of conservation leaders.

Responsibilities

Donor Management. Manages donor tracking and interactions via DonorPerfect.

  • Input and track in DonorPerfect donations, donor demographics, and, annually, new participant information.
  • Develop and mail donor thank you letters/receipts for seasonal and annual campaigns.
  • Create mailing lists via DonorPerfect for annual mailings.

Development Support. Manages Scholarship Fund and grant tracking.

  • Manage all aspects of the Academy’s “Scholarship Fund” including invoicing Scholarship Fund donors, matching students to donors based on geography, and sending each student an email with notification their donor match and a thank you letter template to send to donor.
  • Manage a grants and campaigns calendar and communicate with Director about upcoming grants deadlines (applications & reports) and planning for fundraising campaigns.
  • Responsible for supporting the Director with various grant needs including creating invoices and tracking certain grant related expenses.

Accounting Support. Manages day to day expenses/income and serves as a liaison to accountant.

  • Prepare document for outsourced accountants that includes all expenses and income allocations to appropriate accounts, classes and grant / maintain supporting organized paper files.
  • Pay bills, organize deposits of snail mail donations, and manage online donations.
  • Communicate with the Executive Director and outsourced accounting firm about any issues.

Field School Administration. Manages data, administers staff hiring and processes paperwork for the field school season.

  • Prepare document for outsourced accountants that includes all expenses and income allocations to appropriate accounts, classes and grant / maintain supporting organized paper files.
  • Pay bills, organize deposits of snail mail donations, and manage online donations.
  • Communicate with the Executive Director and outsourced accounting firm about any issues.

Field School Preparation and Logistics. Assists with field school preparation in coordination with the Program and Outreach Coordinator.

  • Work with Program and Outreach Coordinator on interviewing and on-boarding of summer staff including interns.
  • Arrange on-site logistical needs including booking van rentals, instructor housing, applying for special permits and acquiring on-loan telemetry equipment.
  • Track, inventory, and order all field school materials.
  • Assist with updating and preparing “Welcome Packets” for the incoming class of participants.

General Support. Provides assistants to the Director and Program and Outreach Coordinator as needed.

  • Responsible for various tasks that support staff including researching new ideas and opportunities for fundraising, inventorying, organizing, and archiving of office files, updating/reviewing email lists, registering for events, making purchases, and attending marketing events.
  • Responsible for supporting logistics of additional events including the Academy Alumni Reunion.
  • Assist the Executive Director in other matters as identified and assigned.

 

Qualifications

We are currently a small team at the Wildlife Leadership Academy but a growing organization. The Development/Operations Coordinator will be thoroughly committed to the Academy’s mission and supporting the growth of the team.  The applicant should have a background in non-profit work, start-up environments and/or be able to display concrete demonstrable experience of the below qualifications:

  • Proficiency in a range of technology-based platforms and processes highly preferred: MS Word and Excel (required experience), DonorPerfect (desired experience), Adobe Creative Suite, WordPress, AWeber, Typeform, Dropbox, Social Media Platforms (preferred experience or willingness to learn these programs);
  • Outstanding attention to detail and deadlines, particularly around data entry, data analysis and copy editing;
  • Ability to manage completion of multiple projects often with shifting priorities in a start-up/growing environment;
  • Ability to take initiative/self-start and solve problems in a positive/efficient manner;
  • Ability to communicate and work with a range of people in a professional and appropriate manner – donors, parents, youth, wildlife/fisheries/natural resource professionals.


If offered the position, you must complete and/or provide current copies of the following:

  • National Background Check (conducted through Intellicorp by the Academy)
  • PA State Police Request Criminal Records Check (Act 34)
  • PA Department of Public Welfare Child Abuse History Clearance (Act 151)
  • Recognizing and Reporting Child Abuse: Mandated and Permissive Reporting in Pennsylvania Online Training

 

Questions about the position? Please call or email, Michele Kittell, Executive Director – 570-245-8518; mkittell@wildlifeleadershipacademy.org.

The Wildlife Leadership Academy is an equal opportunity employer and does not discriminate on otherwise qualified candidates on the basis of race, color, religion, national origin, ancestry, sex, age, mental or physical disability, pregnancy, sexual orientation or expression, marital status or veteran stats, or any other legally protected characteristics under applicable federal law.