The Wildlife Leadership Academy Field School Operations Coordinator will be responsible for the administrative operations of the Academy’s summer field schools including managing personnel paperwork and providing risk-management and logistical support for programming. The Operations Coordinator will be responsible for processing receivables including tuition, paying bills, invoicing, and paying contractors. To support field school, you will administrate staff hiring, manage risk management compliance, process paperwork for the field school season, and support program preparation in coordination with the Youth/Alumni Outreach Manager. You will also provide in-person logistical support at the summer field schools and other programming events.
You are able to enthusiastically think on your feet, anticipate needs and solve problems before they become an issue. You will be responsible for ensuring that Academy participants have a safe, healthy and high quality experience.
You enjoy personnel management and program logistics. You will manage on-boarding of staff and participants, risk management protocols, and logistics needs for the field school and other event operations.
You are highly organized. You will maintain an organizational storage and inventory system for the replenishment of field school materials and supplies.
You are comfortable with a variety of tech platforms. As a progressive team, we rely heavily on online project management and data analysis tools which you will use daily such as Little Green Light, MS Suite, Adobe Suite, Dropbox, Typeform and Zoom.
You are highly collaborative. You understand that operations are essential for achieving our organizational goals. You invest in learning about our programs and collaborating with staff to meet our mission.
You have a high attention to details. You will manage/maintain up-to-date background check and health records on employees and volunteers that ensure we are providing a safe environment for the youth and adults that we serve.
You appreciate the culture of summer camp. You understand what it means for youth and adults to make connections that last a lifetime though the shared experience of summer camp. You also understand that the safety of our staff, volunteers, and participants is of the utmost importance.
You are adaptable. Given the current situation with COVID-19, you are adaptable to pivoting operations in another direction if need be to fulfill our mission and do it with a positive attitude!
Experience managing logistics, coordination, and operations.
The ability to embed organizational values and an equity lens into operating practices.
Experience working with and/or managing on-boarding of personnel.
Demonstrated ability to work with diverse personalities, and a wide variety of professional backgrounds and experiences.
Ability to multitask, meet deadlines and innovate new systems as needed.
Strong oral and written communication skills.
Bonus qualification: background in natural resources and or wildlife/fisheries sciences.
If offered the position, you must complete and/or provide current copies of the following:
National Background Check (conducted through Intellicorp by the Academy)
PA State Police Request Criminal Records Check (Act 34)
PA Department of Public Welfare Child Abuse History Clearance (Act 151)
Recognizing and Reporting Child Abuse: Mandated and Permissive Reporting in Pennsylvania Online Training
Click here to apply for the position
The Wildlife Leadership Academy is an equal opportunity employer and does not discriminate on otherwise qualified candidates on the basis of race, color, religion, national origin, ancestry, sex, age, mental or physical disability, pregnancy, sexual orientation or expression, marital status or veteran status, or any other legally protected characteristics under applicable federal law.